Human Resource Officer Job Description

Position: Human Resource Officer

Duty station: Kampala, with regular travels to the field

Reporting to: Finance and Administration Manager

Contract: Part-time

Application Deadline: 30th December 2022

Job Summary

We are looking for a human resource officer who will ensure a conducive working environment, recruit, support, and develop policies and manage procedures at health access connect. The HR officer will oversee and manage all HR operations and provide administrative support to the Finance and administration manager.

KEY DUTIES & RESPONSIBILITIES

Handle the recruitment process(posting job adverts both internal and external, conducting interviews, carrying out reference checks, and onboarding new candidates)
Gather and maintain employee personal records both in hard & soft copies and ensure the records are up to date.
Spearhead the implementation of HR initiatives and policies.
Draft contracts for staff, consultants, and volunteers, and support them in understanding the details therein.
Track and maintain a leave database for staff. This includes time taken off or any other holiday.
Follow up on medical insurance by advising employees on eligibility, verifying submissions, and notifying employees of approvals or changes.
Compile HR data relating to payroll processing by recording new hires, transfers, terminations, changes in job classifications, salary increases, and other adjustments.
Update the payroll information monthly, share with the finance team and share payslips with staff at the beginning of the next month.
Record all human resources actions by completing forms, reports, and logs.
Support staff members by providing official employment documents required by third parties e.g. banks and other financial institutions
Review employment and working conditions to ensure legal compliance and handle staff welfare.
Support the management of disciplinary and grievance issues.
Handle exit administration, and ensure that staff exiting has handed over all required assets. Communicate to staff regarding existing staff.

JOB SPECIFICATION

Education, Knowledge & Working experience

Minimum of a Bachelor’s Degree or higher in Human Resources, Business administration with a bias in Human Resource Management, and Bachelor of Industrial and Organisational Psychology.
Minimum working experience of 2 years working in a generalist HR setup
Excellent knowledge of various HR functions such as pay & benefits, recruitment, onboarding, evaluation, training & development, etc.
Good understanding of labor laws, HR functions, and best practices

SKILLS AND ABILITIES

Excellent communication skills with an ability to liaise effectively with a range of departments to effectively implement company policies
Proficient in MS Office; knowledge of HRMS is a plus
Knowledge of HR functions i.e. HR Operations, recruitment, training, pay, and benefits
Ability to analyze and interpret complex information.
Ability to handle highly confidential matters professionally & discreetly.
Outstanding organizational and time-management skills
Ability to multi-task in a fast-paced environment and meet all set deadlines
Professional and confident with excellent diplomacy and negotiation skills

COMPENSATION

This position is designed as a part-time (24 hours/week) position. Compensation is UGX 900,000 per month before taxes.

About Us

The mission of Health Access Connect is to link remote communities to healthcare. HAC currently pursues this mission through three programs:

Medicycles: We use microfinance Boda Bodas to bring Ugandan government health workers to set up one-day mobile clinics in remote villages. In those clinics, health workers give HIV testing, antiretroviral treatment, immunizations, perinatal services, family planning, and many other services available in rural health centers.
Technical Advising: We collaborate with Africa Resource Centre (ARC) and the Uganda Ministry of Health to teach and empower PEPFAR implementing partner (IP) organizations to implement alternative drug distribution point models in an effort to a) improve antiretroviral therapy (ART) and general treatment health service
provision and b) de-congest health facilities.
Treat & Teach: We improve access to family planning in the communities of Masaka and Kalangala districts by a) providing low-density high-frequency certificate training to health workers, b) setting up outreach clinics in remote communities, c) generating demand by collaborating with community health workers (VHTs), and d) reducing commodity stockouts by providing buffer stocks and improving commodity tracking at partner health facilities.

How to Apply

Applications should be submitted on the Human Resource Officer job application page by 30th December 2022.